Content Management Software (or CMS) is a group of tools and applications organizations use to create, modify, and publish digital content online. Most CMSs use web browsers to distribute content, while there are also such that offer their own web-based GUI, and invite users to create their own templates rather than using premade pages. Show moreWhat you should expect from a good CMS is a variety of publishing options, in-built text editors, filtering and indexing features, SEO and metadata functionality. Advanced CMSs may also please users with advanced extensions and plugins that make content more competitive. To make the choice easier for you, we collated top performers you should know about, headed by our current leader WordPress.Show less
In order to devise this ranking of best Content Management Software we have analyzed 252 trending solutions currently available on the market, analyzing their features, ease-of-use, client service, offered integrations and mobile support using our unique SmartScoreTM rating system. This list has been developed by Louie Andre, our B2B expert responsible for the Content Management Software category.
An industry-leading collaboration app for on-site and remote work teams. This leverages tools such as Kanban boards, Gantt charts, and workflow automations to help teams handle any type of project. It also seamlessly integrates with third-party apps to ensure easier adoption and extend its capabilities.
HubSpot is an award-winning software platform that offers marketing, sales, and CRM tools to help you grow your company by forging more authentic relationships with your customers. As an all-in-one marketing platform, it also serves as an efficient content management software.
Powerful plagiarism checker tool that comes with an intuitive interface for ease of use and advanced plagiarism technologies to help identify similarities and achieve authenticity. It is ideal for all types of users and comes in different pricing packages suitable for personal and business use as well as for academic and research purposes.
WordPress is a leading open-source content management and blogging system with an interface that doesn't require HTML or FTP knowledge. It is a content management app that started as a simple blogging tool but moved fast towards providing fully functional CMS options through plugins, widgets, and themes.
Squarespace is an awesome platform for individuals and small businesses that want to venture into online selling. It is a DIY website builder solution that allows you to create attractive and engaging websites. With an array of features and easy-to-use tools, it helps SMEs and individuals build an online presence.
Acquia is a software app that helps you to manage content, innovate, and grow your digital experiences to get a transformed business as the final result. It provides a cloud-based platform where you can build, deliver, and optimize digital experience for your customers.
Drupal is an open-source CMS and web development platform. With the many features and functionalities of Drupal, amazing things can be created. Furthermore, it is an application development framework that compels the developers to use a common, structured approach that leads to a modular, interoperable code with a common interface.
Sitecore is a software platform you can use to turn things around with context marketing, and display attractive content to build solid customer relationships. It is a content management solution combined with customer experience management. With the help of Sitecore, users can control the overall customer experience throughout their websites and apps.
Brightcove is a video content management solution designed to maximize the engagement and conversion rates of your videos. It does not only help businesses deliver video content effectively, but also monetize those videos across a vast selection of devices and platforms. Brightcove is priced by quote, meaning that users are only supposed to pay for functionalities they genuinely need.
A free, open-source content management system (CMS) software designed to help both novice and expert web developers build websites. It provides thousands of free templates and extensions that empower web developers to create websites that fit their specific needs. Joomla! is mobile-friendly, search-engine optimized, and multilingual (supports over 70 languages).
M-Files is built to help you share and manage all important corporate documents. With it, you can streamline information management, organization, and tracking. Highly-suited for small and large companies in various sectors, the system hosts a slew of features that are bound to benefit any organization.
A web experience platform for developers, creatives, and marketers of various organizations and companies; providing them with the capability to create and manage content.
Content management tools cover all online programs and platforms that enable authoring, sharing, and administration of web content, and are at the same time designed to serve large audiences because they don’t require knowledge of web programming and markup languages. More precisely, they administer how content will be structured and shared among teams, enabling them to make the most of it at a fraction of what they otherwise invest in creation and editing. One of the most distinct advantages of content management tools is that they contain database repositories where content is stored with all relevant information the system may require.
Content management software do more than manage and store your content. They are also designed to help you create content. Furthermore, depending on the type of content management software you use, they let you develop different types of content.
Even if the concept of managing content online is relatively new, there is a vast multitude of content management software providers that offer advanced features suite and uncompromised performance, and that makes choosing the best content management software a very challenging process. In order to make the process of discovering the best CMS software for small business a bit simpler, we’ve summarized a few relevant aspects in this buying guide.
A good course of action is to sign up for at least a few free trials or demo and basic unpaid plans from the vendors that are popular. With that method you will have the opportunity to test the important elements and you will get a good comparison of the capabilities of each app. The sensible thing to do is to try the list of services that currently have the highest SmartScore rankings and Customer Satisfaction Rating in the best content management software category: WordPress reviews, SharePoint, Joomla, Drupal, Acquia, Ingeniux, Episerver, Concrete5, and ocPortal.
A free trial gives you a hands-on experience as to what a content management software has to offer. While product reviews give you a list of a software’s features and unbiased insights on its functionalities, a free trial allows you to see the features and benefits for yourself. This can help you decide which content management software suits your needs.
Buying a content management system is a complex, multi-step process where the buyer has to consider multiple factors for arriving to a decision. The first thing to be done, however, is to determine the technology that can add near-term value to his business, and to understand the buying category he belongs to:
Content management software prove helpful to any kind of business. As long as you deal with any type of content, market products and services, and/or manage a website, you’d find that a good content management software is a vital investment.
Content management systems are ideal for large, paper-intensive businesses, as they can eliminate the time-consuming burden of running external content databases, and save the means firms are currently investing in collaboration and communication. Once all relevant corporate data is gathered under one umbrella, it is instantly backed up, while the extensive audit trail and multiple version controls will make it fully searchable. The systems are often empowered with great routing, reporting, export/import tools, and CRM capabilities. Most of them are well-integrated and priced by quote, meaning that each company will receive a price specifically tailored to its needs and expectations.
Furthermore, enterprises would find that content management software are not just for managing content itself. This kind of software also helps users create and maintain websites easily even if they don’t know much about coding.
Our content management software reviews show that these systems differ significantly from each other, mostly because of the nature and amount of content that is being managed. Using this criterion, we rounded up three specific types of content management systems for you to choose from:
To know which type of content management software to get for your organization, you should first assess your needs. By having a good grasp of your business and team’s requirements, it will be easier for you to choose the right content management software.
A great web content management system should allow you to create, manage, and maintain content on a single platform, ideally allowing access to multiple users, securing information, and requiring fewer expenses than the expected ones. For the purpose, you should look for a system that contains the following set of features:
Content management software features vary from system to system. However, the features listed above are those that are common among them. You can expect to find these features in the content management software that you choose along with others that are unique to the system.
Our in-depth comparisons show that these are the essential benefits companies experience when working with a solid content management system:
When chosen carefully, content management software can effectively solve your content management concerns. Utilizing the right software for your needs allow you to maximize its features and benefit from it the most.
Content management software is developing so fast that experts often wonder if there is something more to be done in order to perfect it. In this section, we’re going to share some of the most prominent current trends, and invite you to think about how powerful CMSs are going to become in future:
As helpful as they may be, content management systems are not perfect, and there are few downsides to consider that may confirm it:
Every business deals with different forms of content. Systems such as content management software can significantly help you store, control, and track your content. But to fully maximize your software’s potential and further streamline content management, it will also help to apply these best practices:
Now that you know the benefits you can get from using content management software and the features you can expect to find in one, the next step is to find the right one for your needs. It’s a given that digesting product reviews and leveraging free trials are a must. But to make your search more fruitful, you should take the time to consider several things. Doing so will help you look at a CMS in a way that is in accordance with your requirements.
Furthermore, you should also evaluate your own technical capabilities. For instance, what do you already know about content management? Does the CMS you’re currently looking at support what you know? Finding a CMS that you can implement easily without a lot of training could prove helpful if you need to get started immediately.
Infrastructure plays a key role in a SaaS solution. If there is an outage, you would not be able to access the service. So, you should pay good attention to the program’s infrastructure when evaluating SaaS vendors.
Many firms fail to ask their shortlisted SaaS vendors questions about disaster recovery, service level agreements (SLAs), and security. These are crucial infrastructure elements that need careful consideration when analyzing a vendor.
SaaS is straightforward to subscribe to. All you need to do is go the website and buy a suitable plan for the required number of users. For this reason, many organizations pay attention only to the rate of the software and not to infrastructure considerations. They may also think that careful evaluation is not needed since it is so easy to get started quickly.
But you need to be prepared for situations as such as the SaaS vendor going out of business or their website going down. You need to have contingency measures in place to tackle these situations to make sure they do not have a deleterious effect on your firm. It is simple to subscribe to a SaaS system, but think about the impact on your enterprise if the platform is withdrawn by the provider.
Based on reviews and user satisfaction scores, the best content management software is WordPress. This open-source CMS started as a simple blogging app but quickly developed into a full-featured content management platform. With robust plugins, widgets, and other features, WordPress powers many websites today.
There are several benefits to using a CMS. While user experience may vary depending on the type of software they use, these are the common benefits you may enjoy:
The exact features of content management software vary depending on the CMS you use. However, there are functionalities common among CMS, including the following:
The easiest content management software to use is Joomla!. It is built on a powerful but lightweight PHP framework that allows users and developers to easily create and manage websites. It comes with templates that are very easy to customize. What’s more, you can also find a wealth of instructional Joomla! documentation and videos that make training a breeze.
A good free content management software to check out is Drupal. It is an open-source content management platform that empowers many of today’s websites and apps. Drupal encourages developers to create an integrated platform that can be used for training, communication, publication, and even e-commerce.
FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.